Common Ground Maintenance is a 3BG Industries LLC company | CCB# 237244

12-Month Property Preservation Program


The “Get Back On Track” Program: Frequently Asked Questions

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The Get Back on Track Program is a proactive, year-round maintenance strategy designed specifically for Oregon COAs. Instead of reacting to costly failures, we provide consistent professional oversight and incremental repairs to stabilize your building’s physical and financial health.

By breaking essential preservation into predictable monthly payments, we align your property’s needs with your Reserve Study and ORS 100.175 compliance. Our focus is simple: eliminate “big surprise” expenses by prioritizing safety, structural integrity, and high-end curb appeal before small issues become special assessments.

Not at all. We are a specialized full service construction and facilities management team. While we handle “soft” maintenance like gutter cleaning, our core focus is on high-stakes preservation: building envelope integrity, dry rot remediation, structural metal repairs, and moisture defense. We catch the $500 leak before it becomes a $50,000 siding failure.

Special Assessments usually happen because of “deferred maintenance”—problems that were ignored until they became emergencies. By spending a predictable amount on routine preservation, we extend the life of your assets and prevent the sudden, massive ‘surprise’ expenses that force Boards to levy extra charges against owners.

We start with a Professional Property Walkthrough. Our construction specialist identifies safety liabilities, moisture breaches, and deferred maintenance. We then cross-reference these findings with your Reserve Study to prioritize work that protects your long-term budget.

Our program covers four core areas: Moisture Defense (caulking, gutters, moss), Structural Preservation (decks, walkways, siding), Safety & Risk Mitigation (railings, trip hazards), and Common Area Site Services (fencing, enclosures).

We stabilize your budget by breaking down the annual cost of essential preservation into 12 equal monthly payments. This eliminates the “peaks and valleys” in your cash flow and makes financial planning simple for the Board.

Absolutely. While our 12-Month Plan is designed for proactive maintenance, we are a full-service General Contractor (Oregon-licensed company CCB# 237244)and are equipped for both.

Yes. In addition to our 12-month program, we execute Specific Construction Projects. We often use the first phase of our partnership to tackle “catch-up” repairs (like a failing balcony or roof leak) before transitioning the asset into the preservation program.

We are an authorized GreenSky® Merchant. This allows us to offer financing for individual condo owners to pay their portion of a project. This is not a loan for the Board; it’s a private, flexible payment option for owners to fund their portion of a major repair through manageable monthly installments rather than a single lump-sum payment.

READ: https://commongroundmaintenance.com/tackling-condo-assessments-without-breaking-the-bank/

While your specific Bylaws are the final authority, the Association is typically responsible for the structural integrity and safety of balconies and railings. Our plan includes routine checks to ensure these elevated structures remain safe and compliant. Because these are “elevated structures,” they carry higher liability. We help Boards by providing routine professional inspections and repairs, ensuring that these areas remain safe, structurally sound, and compliant with current building standards.

Pro-Tip: We always recommend a quick review of your specific governing documents to confirm exactly where the owner’s decorative responsibility ends and the Association’s structural responsibility begins.

You have 24/7 access to our Online Portal. You can submit requests, view “before and after” photos of repairs, and view the history of projects we’ve completed for your community.

The Reserve Study is your financial map; we are the vehicle. We align our monthly tasks with your study’s goals to ensure your assets (like a 20-year roof) actually reach their intended lifespan, keeping your funding levels on track.

Think of the Reserve Study as your “What and When,” and our 12-Month Plan as your “How.” Most Reserve Studies identify major expenses 5 to 20 years out, but they don’t always account for the specialized maintenance needed today to make those components last that long. We bridge that gap by:

Extending Asset Life: By performing precision recaulking and moss remediation now, we can often push a “Full Roof Replacement” or “Full Siding Project” several years further down the road than the study predicts.

Preventing “Surprise” Assessments: We tackle the smaller, incremental repairs identified in your study so they don’t snowball into a massive structural failure that the reserves can’t cover.

Validating Your Budget: We use your study’s data to ensure our maintenance priorities align with your long-term funding, keeping your community’s financial health on track.

In today’s market, “passive” maintenance is a liability. Our 12-Month Plan ensures your Board stays compliant and your property remains protectable in three critical ways:


Statutory Compliance (ORS 100.175): Oregon law mandates a written maintenance plan for all common elements. We provide the professional inspections and digital documentation required to prove to the State—and your owners—that you are proactively fulfilling your fiduciary duties.

Insurance Eligibility & Risk Mitigation: The insurance market has shifted. Many carriers now require documented proof of a “Proactive Maintenance Plan” or recent structural inspections of elevated elements (balconies/walkways) just to provide a renewal quote. Our digital portal offers the “Proof of Care” history adjusters demand to stabilize premiums and prevent policy cancellations.

Lending Standards (Fannie Mae/Freddie Mac): National lending standards are now strictly enforced regarding deferred maintenance. Without proof of structural integrity, a community can become “unwarrantable,” making it nearly impossible for owners to sell or refinance. We ensure your building’s envelope meets the standards required for conventional financing, protecting every owner’s resale value.


Professional Partnerships. We understand these requirements are complex. We are happy to work directly with your current insurance broker to provide the technical data they need. For a more personalized approach, we can also introduce you to our preferred specialized broker who understands the unique risks of Oregon COAs.


Note: We are not attorneys. Our role is to provide the technical construction expertise and documentation that your legal counsel and insurance brokers require to protect the association effectively.

In today’s market, “passive” maintenance is no longer enough. Our 12-Month Plan helps your Board stay compliant in three specific ways:

Oregon Statutory Compliance: Oregon law requires a written maintenance plan. Our program provides the professional inspections and digital documentation required to prove to the state—and your insurance carrier—that you are proactively mitigating risk and protecting the property.

Insurance Eligibility: Many insurance carriers now require proof of a “Proactive Maintenance Plan” or recent inspections of elevated structures (like balconies) before renewing a policy. Our digital portal provides the documented history and “proof of care” that adjusters look for.Insurance Eligibility & Risk Mitigation: The insurance market has shifted. Many carriers now require documented proof of a Proactive Maintenance Plan or recent structural inspections of “elevated elements” (like balconies and walkways) before they will even quote a renewal. Our digital portal provides a comprehensive “Proof of Care” history that insurance adjusters look for, helping to stabilize your premiums and prevent policy cancellations.
Preferred Insurance Partnerships: We understand that navigating these requirements is complex. We are happy to work directly with your current insurance broker to provide the data they need. If you are looking for a more personalized approach, we can also introduce you to our preferred specialized broker, who understands the unique risks and requirements of Oregon COAs.
Fannie Mae / Freddie Mac Standards: National lending standards have become significantly stricter regarding deferred maintenance. If an association cannot prove it is maintaining its structural integrity, it can become “unwarrantable,” making it nearly impossible for owners to sell or refinance. Our 12-month program ensures your community meets the high standards required for traditional lending, protecting the resale value of every unit.

Fannie Mae/Freddie Mac Standards: To keep your units “lendable” for future buyers, the exterior must be free of significant deferred maintenance. Our plan ensures your building’s envelope meets the high standards required for conventional financing.

The “Why This Matters” Sidebar: A “Plan” isn’t just a stack of receipts. It is a structured, documented approach to property care. By adopting the 12-Month Framework, you are protecting the Board from claims of negligence and ensuring the community remains insurable and its units remain sellable.

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