But there is a better way to manage your community’s most valuable asset. By shifting from “on-call repairs” to External Facilities Management, your Board can finally gain control over the property’s future.
What is an External Facilities Manager? An External Facilities Manager (sometimes called an Outsourced Facilities Manager) is a professional partner who oversees your building’s maintenance, safety, and compliance. Instead of a full-time employee, you get a specialist with a dedicated crew to manage vendors, protect the building envelope, and align repairs with your budget. They handle the oversight so your board can focus on the community.
Moving Beyond the “Handyman” Model
Most maintenance interactions are transactional: a problem occurs, a skilled contractor is called to fix it, and the job is closed. While this is essential for one-off repairs, it often leaves a gap in long-term oversight. An External Facilities Manager fills that gap by acting as your dedicated advocate between those service calls. At Common Ground Maintenance, we provide the high-level professional oversight usually reserved for large-scale luxury towers, scaled specifically for the needs of smaller associations.
Our Approach Centers on Two Core Approaches:
Strategic Remediation Projects: When the Reserve Study calls for major action, we step in as the specialized prime contractor to handle the heavy lifting, from roofing to structural dry rot repair.
The 12-Month Preservation Program: This is the “heartbeat” of your building. We create a recurring schedule of high-impact care—like moisture defense and envelope integrity—that stops decay before it starts.
The Power of Alignment
The secret to lower costs and fewer problems is alignment. Under Oregon law (ORS 100.175), Boards are required to maintain a written maintenance plan. We don’t just “do chores”; we align our daily workflow with your Reserve Study and legal requirements. This ensures every dollar spent is an investment in the building’s longevity.
Routine Care | Lower Costs | Fewer Problems
By acting as your dedicated facilities manager and crew, we provide “in-house” dedication with off-site efficiency. You get the peace of mind that comes from having an expert who truly knows your community’s unique architecture.
Stop reacting to emergencies and start protecting your property value. It’s time to bring professional oversight to your common grounds.
